Project Coordinator East Malaysia – New Role

Career position @ TECH

Job Description: Project Coordinator Sabah & Sarawak

Purpose: Implementation of TOM (TECH OUTREACH MODEL) In East Malaysia: Community Based Development through Collective Entrepreneurship

Position Type: Full Time Employment

Commencement Date: 1st June 2015

Responsibilities:

1). Conducting Secondary Research on POP Communities in East Malaysia.

a). Researching journal articles by academic scholars on disadvantaged communities in Sabah and Sarawak.

b). Talking to Local NGOs, Charity Organisations based in Sabah and Sarawak who have done or are doing work with disadvantaged communities, especially disadvantaged women communities in Sabah and Sarawak.

c). Communicating with SMEs (Subject Matter Experts) based at the University Malaysia Sabah and University Malaysia Sarawak, Government Agencies, Community Leaders in Sabah and Sarawak on Community Based Development and Collective Entrepreneurship – critical success factors, challenges, projects that have already been carried out successfully.

2. Field Research:

a). To organise a Field Trip to Sabah and Sarawak to meet Collaborative Partners,

Community Leaders, Partner NGOs, Local NGOs, Charity Organisations, Academic Scholars and Government Agencies

b). To make arrangements to visit a few communities for community development in Sabah and Sarawak.

c). To make appointments with SMEs to discuss income generation projects for the selected communities that can create economic wealth

3. Replicating the TOM amongst the POP (poorest of the poor) communities in East Malaysia. This would entail the following stages in the replication process.:

a). Meeting the Local Communities together with Local Partner Organisations and explaining the concept of CBD (Community Based Development) through Collective Entrepreneurship to gauge their interest and buy in.

b). To conduct a Dialogue between TECH East Malaysia, Local Partner NGO and Community on a suitable income generation project that can empower them, transform their existing livelihoods and create sustainability in their economic wealth generation. To adopt a “bottom up” approach and not a top down approach with the communities.

c). Conduct a Briefing Session and Interview with a sample population in the community.

d). House Visits with a sample population of the community.

e). To coordinate the final selection with the TECH East Malaysia Team, Community Leaders, Partner NGOs and SMEs (Subject Matter Experts).

f). To coordinate with the partnering University / College and/or Subject Matter Experts on scheduling the entrepreneurship coaching sessions and skills enhancement sessions for the communities.

g). To coordinate with the Education Partner on preparation of materials and logistics for the entrepreneurship and skills enhancement sessions.

h). To facilitate and moderate the entrepreneurship sessions.

i). To liaise with the University on the Impact Study on the community based on their

livelihood and economic status before the loan.

j). To establish TECH’s systems and processes with the Partner NGO and Community Leaders for the Savings & Credit Scheme

k). To make arrangements for the funds to be prepared for disbursement.

l). To make arrangements for the loan disbursement – venue, date, time, all documentation and funds for

m). To identify the Business Coaches and Runners for the project. To train the Business Coaches and Runners.

n). To introduce the Business Coaches and Runners to the Community on the day the loans are disbursed.

o). The community is briefed on the weekly repayment and business coaching at the loan disbursement session.

4. Business Coaching

a). To organize a training for the Business Coaches before they start coaching the Community.

b). To prepare the schedule for the Business Coaches, as in matching sample population and locations to each Business Coach.

c). To prepare the Coaching File, Accounts Book and Database of men/women for each Business Coach.

d). To hold a session with the Business Coaches to explain the Business Coaching SOPs.

e). To monitor the Business Coaches’ Coaching Visits and Reports.

f). To visit the communities at a minimum once a month to monitor their progress.

g). To stay with the community during the implementation stage to “hand hold” them in the initiation of their income generation projects.

5. Loan Repayment from the Community

a). To conceptualize a Repayment Model for the community.

b). To establish the period of repayments and the timelines with the community.

6. Progress Reports

a). To collate all the business coaches’ reports and weekly repayment reports, check for accuracy, and submit to the Funders on a monthly basis.

b). To submit monthly and quarterly progress reports based on the existing Savings and Credit format to the Funders on KPIs, business coaching and weekly repayments.

c). To meet the Funders once a quarter to present progress on the Savings & Credit Scheme.

7. Logistics Coordination

a). To handle all flight and ground arrangements, as in flights, accommodation, internal transport, scheduling and routing for the TECH Team.

b). To take charge and make arrangements for the productive conduct of all appointments, meetings, dialogue sessions, community briefing sessions and training.

8. Record Keeping

a). To keep records of the community, as in demographic profile, nature of income generation project and stakeholders involved in the facilitation of the project.

b). To document all events and maintain a Log Entry for future decision making.

9. Impact Studies

a). Collaborates with Universities/ Educational Institutions to conduct Impact Studies to measure the change in the livelihoods of the community.

b). Periodic Reviews to measure profitability, growth and sustainability of the community development projects.

10. Capacity Building of Local NGOs

a). Builds the capacity of the local NGO in the replication of the TOM

b). Trains the Field Workers, Business Coaches and Runners on the TECH Outreach Model and the Systems and Processes

Reporting Structure:

Reports to the Executive Director. Works closely with the Project Leader for East Malaysia

Qualifications:

Basic Degree: Business Management, Entrepreneurship, Project Management,

Psychology

Age: Gen Y (>20 <35)

Experience in community development and field work on working with disadvantaged communities is a prerequisite. Must possess a car and a valid driver’s license Must be willing to travel and be stationed in Sabah and Sarawak for a minimum period of 2 weeks every month.

Good Interpersonal and Communication Skills with fluency in English and Bahasa

Malaysia.

Competent in MSWord, Excel, Power Point, Project Management Software.

Ability and Maturity to deal with Ministers, Government Agencies, University Professors

and Other Stakeholders.

Address applications by email to ruku.subramaniam@gmail.com. Only short listed

applications will be called for interview.

CLOSING DATE FOR RECEIPT OF APPLICATIONS: 30th APRIL 2015

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